ABOUT THIS ROLE
Are you a highly organised, detail-driven Legal Secretary with a passion for supporting attorneys in a fast-paced litigation environment?
Our client, a well-established legal practice is seeking an experienced Legal Secretary (Local Government) to join their Litigation Department. This role requires someone who can manage confidential information, handle complex administrative responsibilities, and ensure seamless coordination for partners, attorneys, and clients.
If you take pride in accuracy, thrive under pressure, and enjoy keeping legal matters running behind the scenes – this could be the ideal opportunity for you.
WHAT YOU WILL DO
🔹 Manage Partner and Professional diaries, schedule meetings, and prepare all related documentation
🔹 Coordinate travel arrangements and ensure seamless logistical planning
🔹 File, organise, and maintain legal documents, case files, and law libraries
🔹 Open and close legal files according to firm policies and compliance requirements
🔹 Assist with legal administration and the preparation and processing of legal documents
🔹 Print, prepare, and file all correspondence, pleadings, and hard-copy documentation
🔹 Ensure accuracy and quality of all documents dispatched
🔹 Liaise with the messenger/driver regarding deliveries and collections
🔹 Perform general office administration and maintain smooth office operations
🔹 Complete dictation typing accurately and efficiently
🔹 Apply knowledge and understanding of employment law in daily tasks
🔹 Follow up with clients regarding payments and keep a detailed communication log
🔹 Compile and submit weekly reports on outstanding payments
🔹 Ensure full compliance with FICA requirements
🔹 Capture time on CMS/Adarant and keep attorney time records updated
🔹 Assist with monthly invoicing in line with firm policies
WHAT WE ARE LOOKING FOR
✅ Grade 12 (Matric)
✅ Paralegal or Legal Secretarial qualification
✅ 3–5 years’ experience as a Legal Secretary within a law firm
✅ Proficiency in CMS / Adarant
✅ Strong Microsoft Office skills
✅ Knowledge of Billback and basic numeracy
✅ Solid understanding of administrative procedures and FICA requirements
✅ Excellent verbal and written communication skills
✅ Ability to work accurately, quickly, and under pressure
✅ Strong planning, organisation, and initiative
✅ Team-oriented with a focus on service delivery
✅ Honest, reliable, punctual, and professional
✅ Willingness to work after hours when necessary
✅ Own reliable transport
If you’re a diligent, motivated Legal Secretary who brings structure, accuracy, and professionalism to every task – APPLY NOW!